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PRIVACY POLICY

Effective Date: June 16, 2026 Last Updated: June 26, 2026

OHT Staffing, a division of Oak Harbor Tech LLC ("OHT Staffing," "we," "us," or "our"), is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, store, and protect information when you visit our website (ohtstaffing.com), use our services, submit your resume, interact with our recruiters, or otherwise engage with our company.
This policy applies to all visitors to our website, job candidates, employers and hiring managers, and any other individuals who provide personal information to OHT Staffing through any channel.
By using our website or engaging with our staffing services, you acknowledge that you have read and understand this Privacy Policy. If you do not agree with our practices, please do not use our website or provide us with your personal information.

INFORMATION WE COLLECT

We collect personal information in several ways, depending on how you interact with us.


1.1 Information You Provide Directly
When you submit a form, upload a resume, contact us, or engage with our services, you may provide us with:

  • Contact information — name, email address, phone number, mailing address

  • Professional information — resume or CV, work history, job titles, employer names, education, certifications, skills, professional licenses, and portfolio or project links

  • Job search preferences — desired job type (contract, direct hire, executive), preferred location, remote work preferences, salary or rate expectations, availability date, and career goals

  • Employer information — company name, company website, job title of the submitting contact, hiring requirements, job descriptions, budget information, and team details

  • Account and communication information — any messages, emails, or other communications you send to us

  • Referral information — if you refer a candidate or employer to us, you may provide their name and contact information

  • Demographic information — if voluntarily provided for supplier diversity or equal opportunity purposes
     

1.2 Information Collected Automatically
When you visit our website, we may automatically collect:

  • Device and browser information — IP address, browser type and version, operating system, device type, and screen resolution

  • Usage data — pages visited, time spent on pages, links clicked, referring website, and navigation patterns

  • Cookies and similar technologies — see Section 6 (Cookies and Tracking Technologies) below

  • Location data — general geographic location based on IP address (we do not collect precise GPS location)
     

1.3 Information from Third-Party Sources
We may collect information about you from publicly available sources and third-party platforms, including:

  • Professional networking platforms — publicly available profile information from LinkedIn and similar professional networks, used for recruiting purposes

  • Job boards — information from resumes or profiles you have posted on public job boards

  • References — information provided by professional references you have authorized us to contact

  • Background check providers — results from background checks conducted with your consent prior to placement

  • Employer clients — information about your work performance during a staffing engagement, provided by the employer client you are placed with

HOW WE USE YOUR INFORMATION

We use the personal information we collect for the following purposes:
2.1 Staffing and Recruiting Services

  • Evaluating your qualifications and matching you with job opportunities

  • Presenting your profile and resume to prospective employers (with your consent)

  • Communicating with you about job opportunities, interview scheduling, and placement status

  • Conducting technical assessments and skills evaluations

  • Performing reference checks and background checks (with your consent)

  • Managing your placement, including onboarding, payroll, benefits administration, and compliance for contract employees

  • Providing career guidance, interview preparation, and salary benchmarking
     

2.2 Employer Services

  • Processing and responding to hiring requests

  • Sourcing, screening, and presenting candidates for your open roles

  • Managing the staffing engagement, including contracts, invoicing, and compliance

  • Communicating about your hiring needs, market insights, and staffing recommendations
     

2.3 Website Operations and Improvement

  • Operating and maintaining our website

  • Analyzing website usage to improve functionality, content, and user experience

  • Ensuring website security and preventing fraud or unauthorized access
     

2.4 Communications

  • Responding to your inquiries, requests, and feedback

  • Sending job alerts, staffing updates, career resources, and newsletters (you can opt out at any time)

  • Providing customer service and support
     

2.5 Legal and Compliance

  • Complying with applicable federal, state, and local laws and regulations

  • Managing employment-related compliance for contract employees (tax withholding, I-9 verification, workers' compensation, etc.)

  • Protecting our legal rights and enforcing our terms of service

  • Responding to legal requests, subpoenas, and court orders

HOW WE SHARE YOUR INFORMATION

We do not sell your personal information. We share your information only in the following circumstances:
3.1 With Employer Clients (Candidates Only)
If you are a job candidate, we may share your resume, professional qualifications, skills assessment results, and related professional information with prospective employers for the purpose of evaluating you for job opportunities. We will not share your information with an employer without first discussing the specific opportunity with you and obtaining your consent.
3.2 With Service Providers

  • We may share your information with trusted third-party service providers who perform services on our behalf, including:

  • Applicant tracking system (ATS) and CRM platforms

  • Payroll and benefits administration providers (for contract employees)

  • Background check and reference verification providers

  • Email and communication platforms

  • Website hosting and analytics providers

  • Scheduling and calendar tools

These service providers are contractually obligated to use your information only for the purposes of providing services to us and to protect your information in accordance with applicable law.
3.3 With Background Check Providers
With your written consent, we may share your information with third-party background check providers for the purpose of conducting pre-employment screening. Background checks are conducted in compliance with the Fair Credit Reporting Act (FCRA) and applicable state laws.
3.4 For Legal and Compliance Purposes

  • We may disclose your information when required to do so by law, or when we believe in good faith that disclosure is necessary to:

  • Comply with a legal obligation, subpoena, court order, or government request

  • Protect the safety, rights, or property of OHT Staffing, our clients, candidates, or the public

  • Investigate or prevent suspected fraud, security issues, or violations of our policies

  • Enforce our terms of service or contractual agreements

3.5 In Connection with a Business Transfer
If OHT Staffing or Oak Harbor Tech LLC is involved in a merger, acquisition, reorganization, sale of assets, or bankruptcy, your personal information may be transferred as part of that transaction. We will notify you of any such change and any choices you may have regarding your information.

DATA RETENTION

We retain your personal information for as long as necessary to fulfill the purposes described in this policy, including:

  • Candidate information — We retain candidate resumes and professional information in our talent database for as long as reasonably necessary to match you with future opportunities, unless you request deletion. If you are placed in a role, we retain your information for the duration of the engagement and for a period afterward as required for legal, tax, and compliance purposes.

  • Employer information — We retain employer contact and hiring information for the duration of our business relationship and for a reasonable period afterward.

  • Contract employee records — We retain employment records (payroll, tax, benefits, I-9) for the periods required by applicable federal and state law. Federal law requires retention of certain employment records for a minimum of 3 to 7 years, depending on the record type.

  • Website data — We retain website analytics and cookie data in accordance with our cookie settings and the retention periods of our analytics providers.

When personal information is no longer needed for the purposes described in this policy, we securely delete or anonymize it.

DATA SECURITY

We take the security of your personal information seriously. We implement reasonable administrative, technical, and physical safeguards designed to protect your information from unauthorized access, use, alteration, disclosure, or destruction. These measures include:

  • Encrypted data transmission (SSL/TLS) for all website forms and communications

  • Secure storage of candidate and employer data in access-controlled systems

  • Role-based access controls limiting employee access to personal information on a need-to-know basis

  • Regular review of data security practices and service provider compliance

  • Secure disposal of personal information that is no longer needed

While we take reasonable steps to protect your information, no method of transmission over the internet or electronic storage is completely secure. We cannot guarantee absolute security, and you provide personal information at your own risk.

COOKIES AND TRACKING TECHNOLOGIES

6.1 What Are Cookies?
Cookies are small text files placed on your device when you visit a website. They help websites function properly, remember your preferences, and understand how visitors use the site.
6.2 How We Use Cookies
We use the following types of cookies on our website:
Strictly Necessary Cookies — Required for the website to function properly. These cookies enable core functionality like page navigation, form submissions, and security. They cannot be disabled.
Analytics Cookies — Help us understand how visitors use our website by collecting anonymous usage data. We use this information to improve our website content, functionality, and user experience. We may use services like Google Analytics for this purpose.
Functionality Cookies — Remember your preferences and choices (such as language or region) to provide a more personalized experience.
Marketing Cookies — May be used to track visitors across websites for the purpose of displaying relevant advertising. We currently [do / do not] use marketing or advertising cookies. If we use them in the future, this policy will be updated accordingly.
6.3 Managing Cookies
You can control and manage cookies through your browser settings. Most browsers allow you to block or delete cookies, or to be notified before a cookie is placed. Please note that blocking certain cookies may affect the functionality of our website.
For more information about cookies and how to manage them, visit allaboutcookies.org.

YOUR RIGHTS AND CHOICES

Depending on your location, you may have certain rights regarding your personal information:
7.1 Access and Portability
You may request a copy of the personal information we hold about you, including your resume, professional profile, and any related data in our systems.
7.2 Correction
You may request that we correct or update inaccurate or incomplete personal information.
7.3 Deletion
You may request that we delete your personal information from our systems. Please note that we may be required to retain certain information for legal, tax, or compliance purposes even after a deletion request. We will inform you if any such exceptions apply.
7.4 Opt-Out of Communications
You may opt out of receiving marketing and promotional communications from us at any time by clicking the "unsubscribe" link in any email, or by contacting us directly. Please note that you may still receive transactional or service-related communications (such as placement confirmations, payroll information, or responses to your inquiries) even after opting out of marketing communications.
7.5 Resume Withdrawal
If you have submitted your resume to OHT Staffing and would like it removed from our talent database, contact us at the information below and we will remove it within a reasonable timeframe.
7.6 How to Exercise Your Rights
To exercise any of the rights described above, please contact us at:
Email: info@oakharbortech.com 
We will respond to your request within 30 days. We may need to verify your identity before processing certain requests.

STATE-SPECIFIC PRIVACY RIGHTS

8.1 California Residents
If you are a California resident, you may have additional rights under the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA), including:

  • The right to know what personal information we collect, use, and disclose

  • The right to delete your personal information, subject to certain exceptions

  • The right to opt out of the sale or sharing of your personal information (we do not sell personal information)

  • The right to non-discrimination for exercising your privacy rights

  • The right to correct inaccurate personal information

  • The right to limit the use and disclosure of sensitive personal information

To exercise your California privacy rights, contact us using the information in Section 7.6 above.
8.2 Arizona Residents
OHT Staffing is headquartered in Arizona. We comply with all applicable Arizona laws regarding the collection, use, and protection of personal information. Arizona does not currently have a comprehensive consumer privacy law equivalent to the CCPA, but we apply the same privacy protections to all individuals regardless of state of residence.
8.3 Other State Privacy Laws
Privacy laws are evolving rapidly across the United States. We monitor and comply with applicable state privacy laws, including those enacted in Colorado, Connecticut, Virginia, Utah, Texas, Oregon, Montana, and other states. If you are a resident of a state with specific consumer privacy rights, you may exercise those rights by contacting us using the information in Section 7.6 above.

CHILDREN'S PRIVACY

Our website and services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected personal information from a child under 18, we will take steps to delete that information promptly. If you believe we have collected information from a minor, please contact us immediately.

THIRD-PARTY LINKS

Our website may contain links to third-party websites, platforms, and services that are not operated or controlled by OHT Staffing. This Privacy Policy does not apply to those third-party sites. We encourage you to review the privacy policies of any third-party website before providing your personal information. We are not responsible for the privacy practices or content of third-party websites.

DO NOT TRACK SIGNALS

Some web browsers transmit "Do Not Track" (DNT) signals. Our website does not currently respond to DNT signals, as there is no industry-standard technology for recognizing or honoring them. If a standard is established in the future, we will update this policy accordingly.

INTERNATIONAL USERS

OHT Staffing operates in the United States. If you are accessing our website or providing personal information from outside the United States, please be aware that your information will be transferred to, stored, and processed in the United States, where privacy laws may differ from those of your country of residence. By using our website or services, you consent to the transfer of your information to the United States.

CHANGES TO THIS PRIVACY POLICY

We may update this Privacy Policy from time to time to reflect changes in our practices, technologies, legal requirements, or other factors. When we make material changes, we will update the "Last Updated" date at the top of this page and, where appropriate, provide additional notice (such as a website banner or email notification).
We encourage you to review this Privacy Policy periodically to stay informed about how we protect your information.

CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
OHT Staffing — A Division of Oak Harbor Tech LLC
Email: info@oakharbortech.com 

Website: ohtstaffing.com
For general inquiries unrelated to privacy, visit our Contact page.

IMPORTANT DISCLAIMER

This privacy policy was drafted as a template for OHT Staffing's website and is intended as a starting point only. It does not constitute legal advice. Privacy law is complex, evolving rapidly across federal and state jurisdictions, and varies based on your specific business practices, the types of data you collect, and the states in which you operate.
We strongly recommend having this privacy policy reviewed by a qualified attorney — particularly one familiar with employment law, staffing industry regulations, and state consumer privacy laws (CCPA/CPRA, Colorado Privacy Act, Virginia CDPA, etc.) — before publishing it on your website.
Key areas to confirm with legal counsel:

  • Accuracy of data collection and sharing descriptions based on your actual tools and practices

  • Compliance with FCRA requirements for background checks

  • Compliance with state privacy laws applicable to your candidate and client base

  • Whether cookie consent banners or mechanisms are required based on your analytics and marketing tools

  • Whether additional disclosures are needed for specific ATS, payroll, or benefits platforms you use

  • I-9 and employment recordkeeping retention requirements

  • Any Arizona-specific business or employment law requirements

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